Consolidation
Email Consolidation
- Email Services at the Heart of Collaboration and Business Productivity learn more » »
- Email Consolidation at the Heart of Efficient, Productive Email Services learn more » »
- Phases, Tiers, and Planning Produces More than ROI learn more » »
Email Services at the Heart of Collaboration and Business Productivity
Email is the most extensively used application worldwide. It is no longer a convenient tool; it has become a basic necessity. In both business and government, it is the consumer’s gateway to services. It is the primary tool for collaboration.
When properly leveraged, email increases productivity and can even transform the definition of the workplace, especially enabling a mobile workforce. In a disaster situation, email is second only to basic voice communications as the most heavily relied upon system during recovery operations.
Email is a powerful tool, but when implemented inconsistently it can become an easy target for cyber attacks, system failures, lost information, and extended interruptions.
Many organizations have purchased, installed, and maintained their email systems on a department-by-department basis. This complexity of systems has grown to proportions that are costly to maintain and are at risk for failure and downtimes. This multitude of systems requires extensive IT management and involvement in software upgrades and patches, operating systems management, server, and other infrastructure management and implementations.
Overwhelmed and inefficient management activities on an over-burdened system combined with inherent system attacks and failures include:
- unnecessary high cost
- less than optimum services
- increased risk of exposure
- lost business opportunities
Increased bandwidth and improved server and client software has opened the door for effective email consolidation. ENS-Inc can provide the tools and services necessary to put your email system at the heart of dynamic collaboration and business productivity, reducing costs, minimizing exposure, and opening doors to more business opportunities.
Email Consolidation at the Heart of Efficient, Productive Email Services
Consolidated email systems are developed with a standard infrastructure. Upgrades occur in one place. Software patches for security are implemented across the board in a timely manner and require less staff time to manage.
Email consolidation has proven to substantially reduce the number of servers required. Routine maintenance tasks are reduced, freeing talented staff to work on more forward-moving projects. In conjunction with these improved efficiencies come cost reductions, a result of:
- reduced hardware replacement costs
- reduced footprint requiring less energy and cooling costs
- reduced downtime from system failures
- reduced operating costs
- reduced licensing costs
Another key business driver for email consolidation are requirements by regulatory agencies such as the SEC. Current Federal Rules of Civil Procedure and the Public Records Act make firms of all sizes susceptible to litigation and eDiscoveries, or Electronic Discovery Requests. Email consolidation benefits regulatory compliance and addresses litigation response and efficiencies. Retention policies established through effective management and planning of a centralized email system helps prevent the incidental loss of relevant data to ensure compliance with legal hold requirements.
Centralized management and control of the email system and infrastructure allows CIOs to ensure uniform security measures are in place and at less cost per mailbox. Effective security measures involve firewalls, intrusion prevention systems, and anti-virus and anti-spyware tools.
The benefits to a successful email consolidation include:
- higher availability of information and services
- improved security
- reduced costs
- better communication and collaboration
- improved employee productivity
- regulatory compliance
- scalability for future growth
ENS-Inc engineers and consultants have implemented successful email consolidations for organizations such as yours. Trained and certified with industry-leading vendors, we can help you select those products and services that will enable maximum benefit for your needs.
ENS-Inc delivers proven reliable and scalable email consolidation solutions.
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Phases, Tiers, and Planning Produces More than ROI
There are several steps that must be taken to implement a successful email consolidation, but the end results are well worth the effort. The first step is ensuring that an infrastructure conducive to the needs of a consolidated email solution is in place:
- A high-speed network is a must.
- PCs need to be new enough to run the latest email software or web browsers.
- The network directory and name services must be ready.
- Standardization with industry-leading software should be implemented.
When funding problems exist, which seems to be the norm more often than not, a phased approach can be taken. This is also beneficial for a “proof-of-concept” implementation when funds depend upon proven results and guarantees of performance.
Archiving emails on less expensive and less power-hungry lower-tier storage can significantly reduce costs in the long-run. Compression of emails and single instance storage reduces the amount of storage required.
Fully redundant configurations in the network, servers, and storage can ensure near 100% uptime. Powerful backup and recovery systems guarantee that no data will be lost. Centralized and automated email retention processes minimize management risks and improve labor productivity.
All in all, a well-planned and deployed email consolidation results in powerful improvements to business productivity and security combined with proven substantial cost savings. ROI (Return on Investment) is realized not only in immediate dollars and cents but with improved capabilities, high availability, and increased security, all of which ultimately add to that bottom line.
ENS-Inc understands IT infrastructure and can assist you on a wide range of technology projects that help support a successful email consolidation. ENS-Inc ensures your email consolidation solution will be on time, on budget, and within scope. ENS-Inc develops and deploys email consolidation solutions and then provides the onsite training and knowledge transfer to empower success.
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